Deep dive into creating meeting notes from calendar events

Streamline your meeting preparation with a powerful new shortcut that automatically generates structured meeting notes from your calendar events. This feature eliminates the manual effort of setting up a new note, copying attendees, and retyping the agenda for every meeting. By bridging your calendar and your notes, you can ensure you're always prepared and can focus on the conversation, not the setup.

What's new

The Standing Meeting Notes from Event shortcut is a new automation that intelligently pulls information from your Calendar to create a pre-formatted document in Apple Notes. When you run the shortcut, it fetches your upcoming calendar events and allows you to select one. It then extracts the list of Attendees and any text from the event's Notes field to populate an agenda. The result is a new, neatly organized note with sections for attendees, agenda, priorities, and action items, ready for you to start typing.

How to use this feature

1. Run the Standing Meeting Notes from Event shortcut from your library.
2. From the pop-up list, select the upcoming calendar event for which you want to create notes.
3. The shortcut will instantly create and open a new note in Apple Notes, pre-populated with the meeting's title, date, attendees, and agenda.

Key capabilities

• Automatic Data Population: Save time by automatically pulling the attendee list and meeting agenda directly from the calendar event.
• Consistent Structure: Ensure all your meeting notes follow a standardized format with predefined sections for attendees, agenda, priorities, action items, and notes.
• Rich Text Formatting: The shortcut uses Markdown to create a clean, readable note with bolded H2 headers, making your notes easy to scan.
• Immediate Note-Taking: The newly created note opens automatically, allowing you to begin capturing key discussion points and action items without delay.

Tips for getting the most out of this feature

To get the most out of this shortcut, be sure to add your meeting agenda into the Notes field of your calendar event before running it. You can also customize the template to fit your needs by editing the Text block in the shortcut. Consider adding other common meeting sections like 'Decisions Made' or 'Parking Lot' to tailor the output to your workflow.

Summary

The Standing Meeting Notes from Event shortcut is a simple yet powerful tool for anyone who frequently takes meeting notes. By automating the creation of a structured note, it removes friction from your workflow and helps you maintain organized, consistent records for all your important meetings.