Managing invoices and tracking expenses can be a tedious manual process. The new Invoice Scanner shortcut is designed to eliminate this hassle by allowing you to digitize invoices and automatically log key information into a spreadsheet. Whether you have a physical receipt or a digital PDF, this tool extracts the essential data and organizes it for you, saving you time and improving your record-keeping accuracy.
The Invoice Scanner is a powerful new shortcut that streamlines your financial workflow. It lets you choose between uploading an existing invoice file or scanning a physical document directly with your device's camera. Using AI, the shortcut intelligently parses the document to identify and extract the vendor name, date, invoice number, and total cost. This information is then automatically appended as a new row to a designated Apple Numbers spreadsheet, creating a structured and easily accessible log of your business expenses.
Before you begin, you must configure the shortcut by specifying the Numbers spreadsheet, sheet name, and table where the data should be added. Ensure your spreadsheet has columns that match the extracted data (e.g., Vendor, Date, Invoice Number, Total Cost). For the best scanning experience, installing the third-party app Toolbox Pro is recommended, as it enables the document scanning to happen seamlessly within the shortcut.
The Invoice Scanner shortcut transforms the tedious task of expense logging into a fast, automated process. By combining document scanning, AI-powered data extraction, and direct integration with Apple Numbers, it offers a powerful solution for anyone who needs to track and organize invoices. This tool saves significant time on data entry and helps maintain accurate, up-to-date financial records.